(If hybrid, follow both the virtual and in-person guidance below)

Virtual Event

• 1 – 300 ppl: schedule a zoom meeting, Select “registration required” when you schedule the meeting, you can then moderate and manage participants (more details here)
• 300 – 1000 ppl: schedule a zoom webinar, managed by UMD DIV IT: webinar request form, webinar guide
• Additional Event Resources:
  • PPT template: here
  • Zoom backgrounds: here
  • Video Editing: Self-done via Canva, template and instructions here, send final video to infocomm@umd.edu to post on YouTube and share

In-Person Event

• Email infofm@umd.edu to reserve a space at INFO/UMD, include space needs such as special room setup, IT support, or accessibility accommodations
• If you would like to collect RSVPs and you will not have a Zoom registration form, we recommend the use of a Google Form
• Additional Event Resources:
  • Easels, Directional Signage: Self-led checkout/checkin at the HBK Commons IT Desk, 11am-4pm Mon-Fri; note: each directional sign needs an easel and an 11×17 print out of the event name that is inserted
  • Other Supplies: Office supplies, paper products, etc., please order through infoadmin@umd.edu and provide your funding source/account number
  • Table Sign Template: here
  • Reserved Parking: Coordinate directly with UMD DOTS. On this page, you will be asked to submit a request form. You will need to provide a USource or credit card number. Please note that if using a credit card, the request won’t be finalized until the payment is completed
  • Catering: Order directly through UMD Catering, they have options ranging from casual to high end, drop off to full service (Payment: Once you have finalized your catering order, provide your Workday USource/Grant/Gift number to UMD Catering. They will send you an invoice. Forward the invoice to infoadmin@umd.edu for processing/payment)
  • Giveaway Items: Our college’s limited supply of promotional give-away items is largely reserved for several of INFO’s flagship events. However, if an event or conference in which you are participating might be a potential marketing opportunity for the college, please reach out to infocomm@umd.edu to discuss
  • Photography: Comms Team in-person photography and videography is reserved for INFO’s flagship events, however if you take pictures at your event, you can send them to infocomm@umd.edu to be shared in the Dean’s weekly update

Add your event to the college’s shared internal “INFO Events Calendar (shared).” This helps to ensure that locations, times and audiences aren’t double booked and assists all with planning.

Questions? Email info-eventrequest@umd.edu, this email goes to IT, Facilities, Comms and Events.

Please note that the INFO Comms Team does not provide advertising support for self-led events. Please refer to the list below for some of the ways that you can self advertise your event.

• Flyers: Communications Templates
• Posters and outsourced printing:
  • Two on-campus options (use your USource/Gift/Grant #) ENGR or STAMP
• Public Facing Online Events Calendars:
  • Complete this INFO-event-submission-form to submit an event to INFO’s Website Events Calendar
    • Form submissions are moderated. To check on the status or retroactively make a change, email infocomm@umd.edu.
    • Events listed on the INFO Website Events Calendar by the first week of the month may be selected to appear in the INFO Monthly e-newsletter that goes out approximately on the 15th of each month to all UMD faculty and staff + INFO students. We recommend that you submit events to the calendar at least four weeks in advance for full consideration.
  • Complete this UMD-event-submission-form to submit an event to UMD’s Website Events Calendar
  • (PS Don’t forget Step 2 above, add all events to the shared INFO Internal Events Google Calendar.)
• Evites:
  • You can send email invitations directly to:
    • Your (or your group’s) own contacts, network, subscribers, cohorts
    • INFO InfoSci Undergrads: INFOSCIANNOUNCE@listserv.umd.edu (moderated by Tetyana Bezbabna)
    • INFO InfoDesign Undergrads: INFODESIGNANNOUNCE@listserv.umd.edu (moderated by Tetyana Bezbabna)
    • INFO Social Data Science Undergrads: SDSCANNOUNCE@listserv.umd.edu.directly (moderated by SDSC team)
    • INFO PhD Students: infophdstudents@umd.edu (not moderated)
    • INFO Faculty: infofaculty@umd.edu (not moderated)
    • INFO Staff: infostaff@umd.edu (not moderated)
  • For INFO masters students, you can ask program teams to share the event with their students; program teams can be contacted via:
    • HCIM: hcim@umd.edu
    • MIM & CPIM: mimprogram@umd.edu
    • MLIS & HILS: mlisprogram@umd.edu

Self-Led Events:

Self-led events are arranged and managed by the event host/lead.

• Academic Events: Admitted Student Days, Orientations, HCIM Nuts and Bolts, Open Houses, Capstone Presentations, etc.
• DSAC Events
• Faculty-led Events: Candidate Talks, Faculty Orientation, Tenure Talks, etc.
• INFO Career Center Events (UCC)
• OACES Events
• Research Group Events
• Student Organization Events
• Your participation in external events/conferences

College-Led Events:

College-led events are arranged and managed by college leadership and administrative staff.

• Internal Events: Retreats, College Lunches
• Fall Welcome Back
• Dean’s Lectures
• Annual INFO ALA Lecture (Virtual)
• Homecoming
• Maryland Day
• Annual Awards Nights
• Commencement
• Other Strategic Events TBD by Dean

• Fire – pull the closest fire alarm, evacuate using the nearest stairwell/exit (don’t use elevators), call 911
• UMPD emergency 301-405-3333
• UMPD non-emergency 301-405-3555
• Escort Service: On campus: 5-3555; Off campus: 301-405-3555
• N.I.T.E. Ride Transportation Services: 301-314-NITE (6483)
• UMD Facilities 24/7 line 301-405-2222
• After hours UMD nurse line: 301-314-9386 (5pm/weekends)

INFO Internal Events Calendar

UMD Events & Key Dates Planning Calendar

UMD Campus Events Calendar

UMD Multifaith Religious Calendar

UMD Employee Holiday Calendar

UMD Academic/Student Calendar